Literature Review And References For Content Management System

LITERATURE REVIEW

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(Osaze, 2014) In the modern world, we are all used to the idea that we can create our own documents - but if you go back 15 or so years - the only way you could create a website was by understanding 'HTML' - which few did. Products like Dreamweaver and Wordpress were not around - which meant that pretty much if you wanted to have a website (internet, extranet, intranet)

then you needed someone with technical skills to write and design it - but not only that - once they had written it you still needed someone technical to change it - as it involved reading HTML code to determine where to add content.

As a result of the above - anyone with a website pretty much ran a 'centralized creation process' for web content. The 'norm' would be that if you had information you wanted on a web page you would send it via email to the 'web team' who would then amend an existing page or create a new one (if you were lucky you would get to 'approve' the page before it went live - if not you just accepted the formatting of the web team).

In early days web Content Management systems were developed to resolve the issue of having highly experienced technical staff adding low level content to a website. In essence, a WCMS was invented to allow non-technical staff to create or amend web pages without the need to involve the technical staff (effectively removing the issue that existed with centralized web teams).

Unlike a traditional Document Management System that does not necessarily enforce a structure on the documents being created - a WCMS typically enforces a structure on the pages being created - often referred to as templates. The structure (representing the layout 'code' for the web page) is typically concealed from the editor or author - so that the only task they have to complete is the insertion of content into a 'blank structured web page'.

While products like Dreamweaver, Frontpage and more recently Wordpress have evolved to emulate the above scenario with features such as drag and drop resulting in the generation of code without technical know how.

Today there are very few web content management tools on the market today that talk only about the process of creating and managing content. As the web surfers have evolved to demand enhanced user experiences - driven by using tools like ebay and amazon - and the dominance of social tools like LinkedIn, Twitter and Facebook in driving what users 'expect' as an enhanced journey - so too have the WCMS tools and with the advent and popularity of Programming and Scripting Languages such as PHP, Perl and Python people saw the need to simplify the process of content management and updating and started to develop software and programs that could take of the increasing needs of web users.

Whilst 'personalization' also referred to as 'segmentation' is not new to the online user experience it has until the last few years been typically very expensive to achieve based on the underlying cost of the CMS tools offering this functionality.

Similarly, WCMS tools now often include a whole array of social tools that are used to create two ways conversations with the visiting audience reflecting the increased desire for users to be able to express opinions freely about a given service or product.

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(The beginner‘s guide to content management systems) Clearly state that a good website is regularly updated and grows over time. In this e-book we show you how administering the content on a hungry website shouldn’t be painful.

The question is why use a Content management system, first for easy administration for business that require constant administration say stores like konga , Ebay, blogs etc.  needs a contentment management system because updating manually takes time as you find yourself trying to type out the new changes in the different pages to meet the real time demand of your client, content management system is a backend system that allows you to make changes that automatically reflects across the site hence there is no need for constant supervision

Using a content management system saves additional costs as you no longer need to pay anyone to design and manage your site. It is also very easy to use.

Content management system also takes less space, less data and reduces repetition, it is usually easy to edit as seen in price change, it also facilitate quick page creation as each element require to build a website is stored in the database and hosted on the server

Contents are generated by you but content management system makes it easier as you don’t need to code, the content are written by you but it must be in a time you are not required elsewhere say lecture time, office time, home and official function etc. it is advised that ideally put aside a couple of hours each week to write content or alternatively delegate to employee or business partners

Content management system is secure as it helps you create specific user profile and gives each person permission to change or contribute only to the section of the site you feel is necessary, you also decide whether the contributions are automatically published or whether they pass through an approval hierarchy thus allowing you indulge more employee in the day-to-day running of the site without risking mistakes or inappropriate behaviours.

Contents can be changed from anywhere because content management system is web based

User generated content quality over quantity: content management system supports user generated content which is a popular way for website to grow as it relies on people giving you useful content for free reducing the pressure of you continually providing content

Content management systems allows users enter comments in words, add images, videos and other content through forms and other feature

Content management system is easy to use as it takes your mind away from design, colour, image and layout to more important content which is more important to avoid producing lots of waffle quantity over quality, your content should be what people want to read, you are responsible for what content you put thus place yourself in the customer’s shoes if you were in the market and want to buy a particular product and were using Google for research what do you want to see? What advice will you find helpful.

Useful content are rewarded by higher traffic and use engaging words for your target audience

(MICAN, TOMAI, & COROŞ, 2009) Open Source CMS are an alternative that facilitate the development of online collaborative communities. After studying the theoretical part regarding the application of Web CMS’s, we managed to create a questionnaire on their use. Moreover, we reviewed the main types of Web CMS, programming languages and facilities provided by them. The results have shown that the frequency of use is very high. We also noticed that the programming languages used by most of the users are: PHP, ASP and Java, and the most common content management system used is Joomla Consequently, the most important functionalities are: the existence of an editor that allows the editing of the source code, organization facility for content with the help of tags, import functionalities from different formats as well as the WYSIWYG editor, restricted access and the existence of a back-up system. Similarly, we should consider other functionalities such as: the personalization of user interfaces and content, accessibility from mobile phones, addition of the ping and track-back option, automatic optimization, as well as dynamic pages for search engines. Hence, we intend to in-crease the work sample that would allow the use of econometrics models and the establishment of relations and dependencies.

(Wakode, 2013) defined content management system(CMS) as a software program that makes building and maintain a website faster and easier. He also stated that the system can automatically pull the content out and show it on the appropriate pages based on the rules you set up in advance and CMS available nowadays varying based on functionality and platform.

This paper discusses about the comparative study of most widely used content management system Joomla and Drupal, it also attempts to analyze each CMS  based on usage, design, performance, scalability, compatibility with different platforms, security purpose and search engine visibility in order to help individual and organization to choose an appropriate CMS for specific web application.

(Thakur, 2015) defined CMS as a website’s “content” as it is a combination of different components: text, graphics, images, scripts, included files such as flash animations, audio/video streams or downloadable files. All these may be component of one page included in an HTML page using links or sometimes integrated in the HTML page itself.

CMS organize and classify these components by dividing contents from layouts(i.e document template) thus a CMS treats content and layout in separate ways it also allows using the same content in different document and format for different media ( “cross-media publishing”).He also clearly stated some of its functions and advantages and the different types of CMS.

(Region, 2008) They started by summarizing a Web Content Management System (WCMS) is a web application that facilitates a group of users, usually from different departments  in an enterprise, to collaboratively maintain and organize the content of a website in an effective manner. Over the past few years, web content management systems have grown in importance as more and more organizations communicate and publish their information via the web. Like other web-based applications, WCMS’s applications are exposed to the same set of common security threats found in any network and web-based operation or process. In this paper, we will outline the common security concerns of WCMS, and provide a number precautionary consideration. A Web Content Management System (WCMS) is a web application that facilitates a group of users, usually from different departments in an enterprise, to collaboratively maintain and organize the content of a website in an effective manner. Over the past few years, web content management systems have grown in importance as more and more organizations communicate and publish their information via the web. Like other web-based applications, WCMS’s applications are exposed to the same set of common security threats found in any network and web-based operation or process. In this paper, we will outline the common security concerns of WCMS, and provide a number precautionary consideration.

(Inc, 2011) Describes CMS today as not just a simple business tool bus has become a core part of the enterprise. It also describe open source technology as a solution to exorbitant CMS cost because it is a complex enterprise system, they also finalized how institutions-Scotish bank has benefitted from its transactions to open source CMS

Recent Pioneers have embraced open source software to power their enterprise as open source software revolution was ignited by the latest generation of technologist eg an open source project is Linux and software’s like Drupal, Joomla  which is a Content management system, while there are plenty open source critics, their arguments and rebuttal was discussed as stated as part of our findings for this report.

                                   

REFERENCES

Inc, C. G. (2011). Open source 2.0 for content management system. CGI Group Inc.

MICAN, D., TOMAI, N., & COROŞ, R. (2009). Web Content Management Systems, a Collaborative Environment in the Information Society. Babeş-Bolyai University, Cluj-Napoca, Romania: Faculty of Economics and Business Administration,.

Osaze, O. (2014). Content management system. Elele,Rivers State,Nigeria.: Madonna University Department of computer sceience.

Region, T. G. (2008, Februray). WEB CONTENT MANAGEMENT SYSTEM. Retrieved October 12, 2015

Thakur, S. (2015, july 2). study mafia. Retrieved september 7, 2015, from Content Management System Seminar PDF Report and PPT: http://studymafia.org/content-management-system-seminar-pdf-report-and-ppt/

The beginner‘s guide to content management systems. (n.d.). Retrieved October 19, 2015, from netregistry: www.netregistry.com.au

Wakode, B. (2013). Study of content management system joomla and drupal. IJRET:International Journal Research in Engineering and Technology, 569-573.